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The Best Video Conferencing for Business in 2024

Video conferencing presents countless of opportunities to businesses. Whether it’s engaging remote co-workers, collaborating across departments and locations, interviewing job candidates or managing suppliers, the technology is efficient, cost-effective and scalable. 

Business owners should reassess their video conferencing tools as the foundation of Remote Team Communication now that working remotely is the new standard. Despite its less-than-ideal characteristics, several smaller businesses in 2021 rushed to adapt the first video conferencing system to work for them.

There are now many video calling options available, some of which may convince you to leave your existing platform. It is crucial that your company invests in tools that Promote Collaboration wherever an employee is located as the workforce continues to transition to a more flexible, hybrid model.

The Best Video Conferencing for Business | SourceIT

Top 5 Video Conferencing Software for Small Businesses

1) Microsoft Teams - Video Conferencing with Microsoft 365 app integration

Within one application, Microsoft Teams enables users to schedule video or audio meetings with a single person or a team. Administrators can also organize webinars and large meetings with up to 10,000 participants. Full integration with Microsoft 365 means that calls can be easily scheduled and invites shared among the organization, while external guests can join from their web browser without downloading the application.

Microsoft Teams also provides the full range of features expected from a leading video conferencing software provider, including screen sharing and call recording, live captions, background blur technology, and chat functionalities. Integration with Microsoft 365 makes the platform the market leader in video conferencing and digital workspace integration. The platform’s powerful video conferencing software is complemented by hardware options that enable users to join calls from almost anywhere. When you’re working alone or on the go, mobile devices, desktop computers, and Bluetooth conferencing headsets can power communication.

Overall, Microsoft Teams is ideal for businesses who already use Microsoft 365, or who are looking to reinvent their organization’s digital communication and collaboration workspaces.

Microsoft Teams Video conferencing with Microsoft 365 app integration | SourceIT

2) Zoom - Affordable video conferencing software apps

Zoom offers a video conferencing and messaging solution for desktop and app for mobile devices, that aims to be very quick and easy to set up, and offer a wide range of scaleable features.Not only does it provide HD video and audio, but it can support up to 1,000 participants at the same time, and up to 49 videos on a single screen, though such large gatherings are probably best suited to big-screen monitors.

Meetings can be saved locally or to the cloud, along with transcripts that have searchable text to work with. Additionally, collaboration is built in with the ability for participants to share their screens and work together to provide their own notes as required. On top of this a team chat feature allows for file sharing, a searchable history, and a ten year archive. Meetings can also be escalated into one-on-one calls. Security is built-in, using 256-bit TLS encryption for both meetings and shared files, and automated scheduling can be done from Gmail, Outlook, and iCal.

Even better is that a feature-rich free tier is available, and able to accommodate up to 100 people for up to 40 minutes, but to include additional tools for team administration and management and for more dedicated business and enterprise use.

Zoom Affordable video conferencing software apps | SourceIT 

3) Google Meet - For accessible cloud-powered video conferences

Google Meet, formerly Google Hangouts Meet, is part of the Google Workspace office productivity platform (formerly known as G Suite). Having enjoyed a recent rebrand, Google Meet aims to provide a first-class conferencing service. Developed specifically for business needs, it can cater for a large number of users at once, and also uses smart participation and a fast interface to reduce the need to wait.

As an improved version of the standard Google Hangouts, Google Meet aims to make it easier to work with external clients. It does this first by providing a web app experience, which means there is no software to download. Secondly, it also provides a dedicated dial-in number, which not only means that employees on the go can join in, but this also ensure that line quality is maintained and that there are no drop-outs. As well as having dedicated apps available for mobile users in the Apple AppStore and Google Play store for Android, Google Meet can also work with existing conferencing hardware. All that's required is that it follows SIP and H.323 standards for Skype for Business users. This also applies to Cisco, Lifesize, and Polycomm in particular, and by using Pexip Infinity can join in Hangouts meets.

Another key advantage is that by being within the Google Workspace platform it's easy to use data from other applications, not least Google Calendar, to not just plan meetings but also set up event information as required when users do sign in. The other big plus is that Hangouts itself doesn't come with the big monthly costs that other providers might charge. Ultimately, Google Meet is a serious business-grade conferencing platform that doesn't require big up-front costs for hardware, making it especially accessible for businesses of any size.

Google Meet For accessible cloud-powered video conferences | SourceIT

4) BlueJeans Meetings - Think outside this box with this futuristic video conferencing tool

BlueJeans was founded in 2009 and has its headquarters in California. The company provides inter-operable cloud-based video conferencing platform. BlueJeans does not have a free tier but it does offer a 30-day free trial. There are three pricing tiers, starting with up to 50 attendees who can connect from any computer, iOS or Android device and all meetings include dial-in numbers. Additional plans include additional hours of recordings, a room system, and calendar support.

BlueJeans provides free phone audio in over 40 countries and supports Dolby voice. This might suit users who are more concerned about video quality rather than the number of features included with the platform.

BlueJeans seems to have fewer features than some of its nearest competitors however this is overlooked due to the quality of their system along with the fact users can utilize the 30-day free trial to see if it suits their needs.

BlueJeans Meetings Think outside this box with this futuristic video conferencing tool | SourceIT5) GoToMeeting - Mobile-friendly video conferencing app

GoToMeeting is the standalone videoconferencing service provided by LogMeIn. As expected it provides audio and video conferencing, as well as screensharing. One of the features that sets GoToMeetings apart is its mobile friendliness - you can set up and start a conference from your smartphone, something some big brand software would struggle to do. There are also settings to maximize call and image quality, as well as one-tap invites to join meetings as well as chats.

Mobile apps are provided separately for Android and iOS, and both have high positive review volumes, which again makes a change from some other providers who struggle to balance quality and usability with mobile use. In terms of pricing, almost all standard features are available with the most basic payment tier. Even the limit of 150 participants is generous, and for most businesses this is all that will be required.

A Business plan tier is available which increases the number of participants to 250 and includes a few admin features plus drawing tools and mouse sharing. An Enterprise plan is available to accommodate up to 3,000 participants. However, while there are many good things to be said for GoToMeetings, if you're looking for a business VoIP solution then GoToConnect(opens in new tab) offers a cloud-based phone system(opens in new tab) which integrates GoToMeetings as part of the package, and it may be more cost-effective to sign up for that instead.

GoToMeeting Mobile-friendly video conferencing app | SourceIT

Which Video Conferencing Software is Suitable for You?

From our experience, when deciding which of the best video conferencing software to use, first require consider what actual needs you have. For example, someone simply wanting to talk to a handful of people on a casual basis may find a free option is the most cost-effective as well as providing all of the necessary fundamental tools that would be needed.

However, if you're planning to use video conferencing for professional or business purposes, especially with a large number of people and on a regular basis, then you will probably want to look to the higher-end options. Check out our collection below for further information or feel free to have a chat with our MTR specialist at (+65) 6978 3502 or 6978 3505. 

What do you mean by video conferencing?
Videoconferencing is the live visual communication video calls with remote people over the internet and simulate face-to-face interactions. Using a video-conferencing system, video conferencing services helps people connect to people they're otherwise incapable of especially during Covid 19 where remote working is necesary. It used to be in person meetings in the past.

What are the 5 types of video conferencing solutions?
Type of video conference devices. Teleconferencing video conference software. ... Video conferencing systems. ' Videoconferencing for computers. ' ) Videoconferencing systems. Telecommunications voice communications and videoconferencing technology are the most popular. ... Integration of videoconferencing systems with mobile devices... Desktop videoconferencing software. Videoconferencing services.

What are the three types of video conferencing?
Four different videoconferencing methods. 1:1 discussions. Video conferences can be conducted in one or more person sessions via Skype video conferencing software with mobile devices... Internal video call/team meeting. . External Video call video recording, video chat/client- vendor relations. Small / ununified sessions screen sharing . Talk the same way. Most people use video conferencing services by using Skype free video conferencing software and phone for a short conversation. Video call / meeting. . Video call/client and vendor relations.The biggest/all-hand-on meeting screen sharing possible.

Which is the best video conferencing platform and video conferencing solution?
Best videoconferencing websites and video quality in Singapore, Zoom, Hangouts with Google. Contact us. TrueConf video conferencing solution. Skype. Free conference. Lifesize. Get it out! Slack video call. Zooming video conferencing software Facebook Live Chats: What is it? Phone calls are available. TrueConFonline screen sharing. Skype video conferencing software. Free Conferences Lifesized. I'll get it. Slack videocall.

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