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Meeting Room Configurator for Video Conferencing Systems 2022

Posted by Wei Fei on

Online Meeting Room Configuration Guides from Logitech, Poly, Jabra and Yealink 

Video conferencing and collaboration continues to expand and evolve to support the new ways of working. Microsoft Teams and Zoom are front runners; however, businesses use multiple platforms, including Webex, Google Meet, BlueJeans, GoTo, 8×8, and more.

Leading brands have developed online tools to help establish a starting point. It’s always best to contact a subject matter expert. Something as simple as a wrong cable or length can delay your project. Subject matter experts can help guide and ensure you get all the required components to set up an optimal video conferencing experience based on your needs and expectations. Companies like SourceIT Pte Ltd had completed hundreds of audio and video conferencing projects in Singapore and for sure we can help provide the right solutions.

Below are the current online video conferencing selection tools available.

Logitech Meeting Room Configurator

Logitech Meeting Room Configurator
Configure the perfect video collaboration setup for any meeting room
Not sure where to start? Use Logitech Room Configurator to instantly outfit any size meeting room with the perfect video conferencing solution.

Answer a few quick questions about your space.

What is your primary video conferencing platform?
Choose the video conferencing platform your organization uses most often.
  • Google Meet
  • Microsoft Teams
  • Zoom Rooms
  • Ring Central
What size room are you setting up?
Choose the option that best matches the seating capacity of your room.
  • Phone Booth (Up to 3)
  • Huddle Room (Up to 6)
  • Medium Room (Up to 12)
  • Medium Plus (Up to 16)
  • Large Room (Up to 20)
  • Board Room (20+)
  • U-Shaped Table (20+)
Would you prefer to deploy via a dedicated video conferencing appliance, or a meeting room computer?
  • Appliance-Based Video Conferencing Solution
  • PC-Based Video Conferencing Solution
Choose Conference Camera
Add room-filling audio. – Choose from the following audio extensions to make sure everyone can hear and be heard clearly. Please note: Some items may be required based on a previous selection. Choose your meeting controller – Select a controller that directly connects to the meeting room PC or video bar, or one that is untethered from the room system.
Pick optional mounting hardware and cables – These items will safely secure your meeting room devices. Please note: Some items may be required based on previous selections.
Choose optional add-ons – Enhance the meeting experience with optional add-ons.
Finish up by selecting your software and services

Poly Spaces Meeting Room Configurator

Poly Spaces Meeting Room Configurator

Answer a few quick questions about your space.

There are multiple “Spaces” to choose from, including Home Office, Education, Government, Healthcare, Office, Financial, and Mobile. However, “Office” is the only Space currently available for selection.

Pick your Platform

  • Poly
  • Microsoft Teams
  • Zoom

Select Workspace

  • 1-2 people – Focus Room – Room size 10’ x 10’ / 3.05m x 3.05m
  • 3-5 people – Small / Huddle Room – Room size 10’ x 15’ / 3.05m x 4.57m
  • 6-10 people – Medium Room – Room size 15’ x 20’ / 4.57m x 6.10m
  • 11-15 people – Large Room – Room size 15’ x 28’ / 4.57m x 8.53m
  • 16+ people – Custom / Specialty Room – Room size 20’ x 33’ / 6.10m x 10.06m

When a Workspace is selected, you will have the options to review:

  • View Cabling
    • Room View
    • Diagram View
  • Check Coverage
    • Cameras
    • Displays
    • Speakers
    • Microphones
  • Show Materials
    • Featured Poly Hardware
    • Poly Accessories
    • Poly Service / Support
  • Accessories
    • Available Poly Accessories
    • Available Third-Party Accessories
  • Options
    • List of available options by Poly or 3rd Party
  • Download
    • You have to option to download a pdf of the results.

Jabra Video Solutions Meeting Room Configurator

Jabra Video Solutions Meeting Room Configurator

Scroll down their Business Video Conferencing page until you locate: Meeting your meeting needs – Use our configurator to help you decide which PanaCast is right for you and your business. Scroll down and click Start.

Question 1 of 3

What type of collaboration solution do you need?

  • Personal Solutions
  • Teaching Solutions
  • Meeting Solutions

Question 2 of 3

Please select your platform

  • Personal Solutions
  • Microsoft Teams
  • Zoom, Google, Others
  • Teaching Solutions
  • Microsoft Teams
  • Zoom, Google, Others
  • Meeting Room Solutions
  • Bring your own laptop
  • Teams Room
  • Zoom Room

Question 3 of 3

  • Personal Solutions
    • Where do you work?
      • Home Office
      • Office Desk
      • Co-Working Space
  • Once you select work space, you will be provided a list of Jabra audio, video, and accessories models including highlighted Recommended solutions.
    • Teaching Solutions
      • Where do you work?
        • In the classroom
        • From home
  • Once you select work space, you will be provided a list of Jabra solutions including highlighted Recommended solutions.
  • Meeting Room Solutions
    • Where do you meet?
      • Huddle Room
      • Medium meeting room
      • Large meeting room
    • Once you select a meeting space, you will be provided a list of Jabra audio, video, and accessories models including highlighted Recommended solutions.

Yealink Meeting Room Configurator

Yealink Meeting Room Configurator

Click Get Started

  • A pop-up window recommending you login or register to a Yealink Support Account to enjoy more advanced feature (export/share/project files management)

Select Seat Number and Room Type of Conferencing Room

  • Phone Room – 1-2 people – 1m x 1m
  • Small Room – 3-7 people – 3m x 5m
  • Medium Room – 7-12 people – 4m x 6m
  • Large Room – 12-20 people 5m x 8m
  • Ultra-Large Room – 20-40 people – 8m x 16m

Select Core Kit to start

  • Different options will appear on the right side of the screen

Choose Your Preferred Peripherals

  • Different options like cameras, audio, presentation tools, and other peripherals will appear on the right side of the screen.

Choose your Preferred room accessories

  • Available accessories will appear on the right side of the screen.

Add Optional Mounting Hardware and Cables

  • Depending on your selections, you will see a list of mounting hardware and cables.

This is Your Room Design

  • 3D Diagram
  • Wiring Diagram
    • X-Ray view of the room with hardware and cables and a legend
  • Seating Diagram
    • Shows Camera FOV and mic pick up range
  • Picture – SKU – Category – Description – Qty
  • Options to:
    • Start Over
    • Share Save Proposal  

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